Operations · guided workflow
Keep every student site-ready step by step — requirement set, document collection, expiration tracking, gap follow-up, and readiness reporting. The game is expirations: failures are almost never "never had it," they are "it lapsed." Your progress is saved on your device.
Requirements arrive as site requirements (affiliation agreements), program requirements, or both. Every item gets four fields: what is required, the evidence document, its expiration date, and the owner who verifies it.
One collection deadline, communicated to students with the exact evidence each item needs. Collecting is not verifying — that comes next.
Verify every document (a photo of a card is not a verification), then log expiration dates per student per item. Run 30/14/7-day alerts — a student turned away at the unit door is a failure that started 30 days earlier in the tracker.
The non-compliant list is a working list, not a wall of shame. Follow up with a specific deadline and re-verify on receipt.
Sites get the ready roster before the term — not after a lapse. And document the lapse plan now: who acts when something expires mid-rotation.